History of Art Graduate Department of Art




Application Timeline for 2018-2019 Academic Year


Applications to the Graduate Department of Art must be submitted to the School of Graduate Studies (SGS) through the online admission application.




Items to be completed and submitted by this deadline:

  1. SGS online application
  2. Application fee
  3. Institutional email addresses of 3 referees*

*The referees will receive an email from our automated system at the time of your application fee payment with instructions to the template and a notice of their deadline date (January 16th, 2017). Please ensure that you have the approval of your referees before these emails are sent.


Items to be completed and submitted by this deadline:

  1. Letter of intent
  2. Graduate info sheet
  3. CV
  4. Proof of English (if applicable)
  5. Writing Sample
  6. Transcripts*

The referees have until January 16th, 2018 to upload their letters of reference.

*For more information on Transcript submission, please see below


 Offers of admission from the Graduate Department of Art will be sent out both electronically through email and physically mailed. Admissions are decided on a rolling basis from the end of February, 2018 onward.






How to Apply

  • Applications to the Graduate Department of Art must be submitted to the School of Graduate Studies (SGS) through the online admissions application. The department will consider your application only after you have completed all steps of the application.
  • Once you access the SGS online admissions application and enter your contact information an applicant identification number and a password will be emailed to you.
  • On the SGS online admission form, there will be a section titled, “Proposed Area of Study”. Please indicate one (or more) of the following as your area of study in this section: Ancient, Medieval, Early Modern, Modern and Contemporary, East Asian, or South Asian.
  • You can leave and return to your application at any point until you move to the payment stage. Payment is made at the time of application online using only a Visa or MasterCard credit card.
  • Once your payment has been received, emails will be automatically sent to your referees for their letters of reference.
  • You may return at any time to check on the status of this application.


Application Checklist

All documentation to be uploaded onto the online application system

1. Scanned and uploaded transcript(s)

All applicants are required to upload one electronic or scanned transcript from each post-secondary institution attended.

Scanned copies of transcripts must be up to date and must include the transcript “legend” which is usually printed on the back of the paper transcript.

Please ensure that the file is complete and readable before submitting.

More information provided below.

2. Letters of recommendation

You will be asked to supply email addresses for 3 referees.

Emails will be automatically sent to your referees once you have paid your application fee.

Letters of reference will be part of the official student academic record; they are confidential and applicants/students will not have access to them.

3. A sample of your written work The writing sample should be a research paper (or equivalent) no more than 30 pages in length. PhD applicants should normally submit a paper in their proposed research area.
4. A letter of intent

One page or two at the most, your letter of intent should describe your academic interests and your plans for graduate study.

Please do not make this an autobiography. A bit of background information about yourself is fine, but we especially want to know about your intellectual trajectory and your current research interests and methodologies.

If you are applying as a Direct Entry PhD make it clear to us in your statement that you wish to be considered initially for the PhD program.

5. CV
6. Graduate Information Sheet This form is designed to declare your language facility and your proposed area of study (please choose one): Ancient, Medieval, Renaissance/Early Modern, Modern and Contemporary, East Asian, or South Asian.
7. Proof of English language proficiency

If your primary language is not English (except Canadian citizens whose primary language may be French) and if you have graduated from a university whose primary instruction is not English you must submit proof of English language proficiency.

For more information, including minimum required scores, please see the English Facility Requirement page.

Detailed Transcript Information

Detailed requirements for scanning and submitting transcripts

The following option applies to transcripts from Canadian universities only: In lieu of a scanned copy of a paper transcript, applicants may upload a .PDF file of their academic history from their university’s student web service.  Printing to pdf directly from your web browser is ideal; if this is not possible you may copy and paste the information into a word processing program and print to pdf from there. Where possible, the file should include the university’s grading legend and your name.  Some universities do not include the same information on the student web service as they do on the transcript (e.g., class size or average).  If the admissions committee determines that the file is incomplete you may be asked to submit a copy of the transcript instead.


Technical Requirements for scanning transcripts

Please scan your transcript in grayscale at the lowest dots per inch (dpi) setting that results in a legible document. We recommend 72 dpi whenever possible.

  • The file must be in .PDF format.  Image files, such as those in .jpg or .bmp formats, must be converted to .PDF before uploading.
  • The file size of each scanned transcript file to be uploaded must not exceed 3 megabytes (MB).
  • If your transcript is double-sided, please be sure to scan the front and back of each page.
  • The transcript legend (usually printed on the back of a paper transcript) must appear at least once for every scanned transcript submitted.
  • Scanned documents must be clearly legible and print on standard CDN/U.S. 8 1/2″ x 11″ paper.
  • Do not upload a document that is password-protected or that contains macros.

Submission of Official (Paper) Transcripts

Official paper transcripts must be submitted upon offer made from the Graduate Department of Art to join the MA or PhD program

If you are given a letter of offer all newly admitted students will be registered in the graduate program at the University of Toronto.  The applicant may be admitted to a graduate program on the basis of the scanned transcript, but presentation and verification of the official hard copy paper transcript will be a condition that must be met in order to retain registration status.

The University of Toronto requires an official transcript from each post-secondary institution that you have attended; it is your responsibility to submit transcripts PRIOR to the deadline unless otherwise noted by the program’s instructions.  Each institution will have its own procedures for issuing transcripts, and in some cases this can take weeks or even months.  You must consider this timeline when requesting your transcript(s).

You may submit official transcripts in one of two ways:

  1. Instruct your institution(s) to mail an official transcript directly to the UofT graduate unit to which you are applying:  The transcript must be issued directly to the Graduate Department of Art and sent to the mailing address provided by the graduate unit in their application instructions (please see below for mailing address to Gaby Sparks, the Graduate Assistant for the Graduate Department of Art).  Documents must be sealed in the original envelope from the issuing institution, with a signature across the seal.


  1. Obtain an official, “issued to student” transcript from your institution and mail it to the Graduate Department of Art.  Documents must be sealed in the original envelope from the issuing institution, with a signature across the seal.

In either case, photocopies, faxes, or documents arriving in previously opened envelopes will not be considered official.  All non-English language documents must be officially translated into English and submitted to the University of Toronto together with the originals.  If you are unable to submit official documents, please contact the graduate unit directly.

Applicants who apply while their most recent program is still in progress may be required to provide an additional final official transcript indicating the completion of that program including degree conferral.  If this is the case the requirement will be indicated on the offer of admission.

If academic records are interim pending completion of studies in progress official final academic records indicating that the degree has been conferred must be submitted to the Graduate Department as soon as possible and before admission can be finalized. The School of Graduate Studies includes instructions about clearing these conditions on the offer of admission.



 If you are applying to a collaborative program, its application procedures may differ from ours. Please visit the appropriate website to review the application procedures and any special admission requirements of that program. When submitting documentation ensure that you submit what is needed for the collaborative program application as well.

The following collaborative programs are available to students in participating degree programs as listed below:

  1. Book History and Print Culture(History of Art, MA, PhD)
  2. Diaspora and Transnational Studies(History of Art, MA, PhD)
  3. Jewish Studies(History of Art, MA, PhD)
  4. Sexual Diversity Studies(History of Art, MA, PhD)



If you are currently in an undergraduate program and in the process of applying to graduate programs for September 2018, and you have an A minus average or higher, then you should seriously consider making application to scholarship programs such as the Ontario Graduate Scholarship (OGS) and the Social Science and Humanities Research Council Masters fellowship (SSHRC). The OGS is available to non-Canadians (Visa students) who are Ontario residents at the time of application. The SSHRC has a Masters Fellowship available only to Canadian citizens or Permanent Residents who are entering a graduate program. Current University of Toronto students (especially 4th year undergraduate students and MA students) should apply through the Graduate Department of Art at UofT. If you are not a current UofT student, apply through your University, or, if you are not currently a student, apply directly to the SSHRC.

Links to Scholarship Application forms

SSHRC forms are available on their website

Internal Departmental Deadline is November 2017

Internal Departmental Deadline is November 2017

Applying to the PhD Program

It is strongly recommended that applicants to the PhD program (including Direct Entry) visit the department and meet with the Director of Graduate Studies, Professor John Paul Ricco (September 2017 – December 2017) and the professor(s) in their area of interest. Students who are unable to visit may be interviewed via telephone after their applications are submitted. The department may contact applicants to schedule telephone interviews.

Note: Direct entry PhD applicants if unsuccessful to the PhD Program will automatically be considered for the MA Program.

Please note the following document to assist you in finding the right supervisor for you:


And please feel free to download the Graduate Supervision Guidelines from the University of Toronto:


You may proceed to the SGS online admissions application:  http://apply.sgs.utoronto.ca

Contact Information

For further assistance and submitting hard copy official transcripts (if you were sent a letter of offer) please contact:

Gaby Sparks, Graduate Assistant, Department of Art 
100 St. George Street,
Sidney Smith Hall, Room 6037A
Toronto, ON M5S 3G3, Canada.
Tel: 416-946-3960

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