How to Apply
- 1 Fall 2017
- 2 Want to apply to a COLLABORATIVE PROGRAM?
- 3 In an UNDERGRADUATE PROGRAM?
Application fee DEADLINE December 16th, 2016
The closing date for the application fee is * December 16th, 2016*. By the application fee closing date, the application fee must be paid and the institutional email addresses of the three referees (preferably academic) must be provided. Emails to the referees are automatically generated at the time of application fee payment. Please ensure that you have the approval of your referees before these emails are automatically sent.
The referees have until January 16th, 2017 to upload their letters of reference and will receive an email from the automated system with instructions to the template and a notice of their deadline date.
Applicants also have until January 16th, 2017 to upload all their documentation: letter of intent, the Graduate info sheet, their CV, proof of English if not primary language, writing sample and transcripts. Please note that hard official copies of transcripts are not required until an applicant has received a letter of offer from the Department. On that offer there is a condition to submit a hard official copy of their transcript showing successful completion of their program (BA or MA as required). Please see below for further details.
How to apply:
Applications to the Graduate Department of Art must be submitted to the School of Graduate Studies (SGS) through the online admissions application which is housed on a secure server at the University of Toronto. The department will consider your application only after you have entered your personal and academic information in the online application, submitted the application fee and uploaded all the requested documents. The sidebar includes a link to an online Graduate Admissions Application
Once you access the SGS online admissions application and enter your contact information an applicant identification number and a password will be emailed to you. You can leave and return to your application at any point until you move to the payment stage. Once your payment has been received emails will be automatically sent to your referees for their letters of reference.
You may return at any time to check on the status of this application.
Payment of your application fee must be received by the School of Graduate Studies before we will consider your application.
Payment is made at the time of application online using only a Visa or MasterCard credit card. Applications will not be processed until the application fee is received.
All documentation to be uploaded onto the online application system
- Scanned and uploaded transcript(s) All applicants are required to upload one electronic or scanned transcript from each post-secondary institution attended.
Scanned copies of transcripts must be up to date and must include the transcript “legend” which is usually printed on the back of the paper transcript. More detailed requirements for scanning and submitting can be found below. The admissions committee will make its decision about your application based on this scanned transcript. Please ensure that the file is complete and readable before submitting.
- Letters of recommendation You will be asked to supply email addresses for 3 referees. Emails will be sent to your referees once you have paid your application fee. Your referee will be emailed a letter of reference template and a link whereupon they will upload the reference letter. Letters of reference will be part of the official student academic record; they are confidential and applicants/students will not have access to them.
- A sample of your written work The writing sample should be a research paper no more than 30 pages in length – please remember that many applications are received every year and the Admissions Committee does not have time to read lengthy documents. PhD applicants should normally submit a paper in their proposed research area.
- A letter of intent One page or two at the most, your letter of intent will describe your academic interests and plan for graduate study. Please do not make this an autobiography. A bit of background information about yourself is fine, but especially want to know about your intellectual trajectory and your current research interests and methodologies. If you are applying as a Direct Entry PhD make it clear to us in your statement that you wish to be considered initially for the PhD program.
Note: Direct entry PhD applicants if unsuccessful to the PhD Program will automatically be considered for the MA Program.
- Graduate Information Sheet This form is designed to declare your language facility and your proposed area of study (please choose one): Ancient, Medieval, Renaissance, and Modern. You may on the online application expand on this proposed area of study, approximately 250 characters. Please state your interest in a little more detail once you have declared one of the four areas on this sheet.
- Proof of English language proficiency If your primary language is not English (except Canadian citizens whose primary language may be French) and if you have graduated from a university whose primary instruction is not English you must submit proof of English language proficiency. For more information, including minimum required scores, please see the English Facility Requirement page.
Detailed requirements for scanning and submitting transcripts
The following option applies to transcripts from Canadian universities only: In lieu of a scanned copy of a paper transcript, applicants may upload a .PDF file of their academic history from their university’s student web service. Printing to pdf directly from your web browser is ideal; if this is not possible you may copy and paste the information into a word processing program and print to pdf from there. Where possible, the file should include the university’s grading legend and your name. Some universities do not include the same information on the student web service as they do on the transcript (e.g., class size or average). If the admissions committee determines that the file is incomplete you may be asked to submit a copy of the transcript instead.
Technical Requirements for scanning transcripts
Please scan your transcript in grayscale at the lowest dots per inch (dpi) setting that results in a legible document. We recommend 72 dpi whenever possible.
- The file must be in .PDF format. Image files, such as those in .jpg or .bmp formats, must be converted to .PDF before uploading.
- The file size of each scanned transcript file to be uploaded must not exceed 3 megabytes (MB).
- If your transcript is double-sided, please be sure to scan the front and back of each page.
- The transcript legend (usually printed on the back of a paper transcript) must appear at least once for every scanned transcript submitted.
- Scanned documents must be clearly legible and print on standard CDN/U.S. 8 1/2″ x 11″ paper.
- Do not upload a document that is password-protected or that contains macros.
Official (Paper) Transcripts – submitted upon offer made from the Graduate Department of Art to join the MA or PhD program
If you are given a letter of offer all newly admitted students will be registered in the graduate program at the University of Toronto. The applicant may be admitted to a graduate program on the basis of the scanned transcript, but presentation and verification of the official hard copy paper transcript will be a condition that must be met in order to retain registration status.
Ordering transcripts – submitted upon offer made from the Graduate Department of Art to join the MA or PhD program
The University of Toronto requires an official transcript from each post-secondary institution that you have attended; it is your responsibility to submit transcripts PRIOR to the deadline unless otherwise noted by the program’s instructions. Each institution will have its own procedures for issuing transcripts, and in some cases this can take weeks or even months. You must consider this timeline when requesting your transcript(s).
You may submit official transcripts in one of two ways:
- Instruct your institution(s) to mail an official transcript directly to the UofT graduate unit to which you are applying: The transcript must be issued directly to the Graduate Department of Art and sent to the mailing address provided by the graduate unit in their application instructions (please see below for mailing address to Gaby Sparks, the Graduate Assistant for the Graduate Department of Art). Documents must be sealed in the original envelope from the issuing institution, with a signature across the seal.
- Obtain an official, “issued to student” transcript from your institution and mail it to the Graduate Department of Art. Documents must be sealed in the original envelope from the issuing institution, with a signature across the seal.
In either case, photocopies, faxes, or documents arriving in previously opened envelopes will not be considered official. All non-English language documents must be officially translated into English and submitted to the University of Toronto together with the originals. If you are unable to submit official documents, please contact the graduate unit directly.
Applicants who apply while their most recent program is still in progress may be required to provide an additional final official transcript indicating the completion of that program including degree conferral. If this is the case the requirement will be indicated on the offer of admission.
If academic records are interim pending completion of studies in progress official final academic records indicating that the degree has been conferred must be submitted to the Graduate Department as soon as possible and before admission can be finalized. The School of Graduate Studies includes instructions about clearing these conditions on the offer of admission.
Want to apply to a COLLABORATIVE PROGRAM?
If you are applying to a collaborative program, its application procedures may differ from ours. Please visit the appropriate website to review the application procedures and any special admission requirements of that program. When submitting documentation ensure that you submit what is needed for the collaborative program application as well.
The following collaborative programs are available to students in participating degree programs as listed below:
- Book History and Print Culture (History of Art, MA, PhD)
- Diaspora and Transnational Studies (History of Art, MA, PhD)
- Jewish Studies (History of Art, MA, PhD)
- Sexual Diversity Studies (History of Art, MA, PhD)
In an UNDERGRADUATE PROGRAM?
If you are currently in an undergraduate program and in the process of applying to graduate programs for September 2016, and you have an A minus average or higher, then you should seriously consider making application to scholarship programs such as the Ontario Graduate Scholarship (OGS) and the Social Science and Humanities Research Council Masters fellowship (SSHRC). The OGS is available to non-Canadians (Visa students) who are Ontario residents at the time of application. The SSHRC has a Masters Fellowship available only to Canadian citizens or Permanent Residents who are entering a graduate program. Current University of Toronto students (especially 4th year undergraduate students and MA students) should apply through the Graduate Department of Art at UofT. If you are not a current UofT student, apply through your University, or, if you are not currently a student, apply directly to the SSHRC.
Links to Scholarship Application forms
- The 2017-18 Ontario Graduate Scholarship (OGS) Competition at the University of Toronto will open on November 15, 2016. The INTERNAL deadline, for applicants applying for the 2017-2018 academic year, for the programs in the Department of Art, is January 31st, 2017. OGS forms are available at: http://www.sgs.utoronto.ca/currentstudents/Pages/Ontario-Graduate-Scholarship.aspx
SSHRC forms are available on their website
- The Canadian Graduate Scholarship Master’s application may be found at the following link:
Internal Departmental Deadline is November 21st, 2016
- The Joseph-Armand Bombardier Canada Graduate Scholarships Program Doctoral Scholarships, and SSHRC Doctoral Fellowships application may be found at the following link:
Internal Departmental Deadline is November 4th, 2016
Applying to the PhD Program
It is strongly recommended that applicants to the PhD program (including Direct Entry) visit the department and meet with the Director of Graduate Studies, Professor Ricco (September 2016 – December 2016) and the professor(s) in their area of interest. Students who are unable to visit may be interviewed via telephone after their applications are submitted. The department may contact applicants to schedule telephone interviews.
Please note the following document to assist you in finding the right supervisor for you:
And please feel free to download the Graduate Supervision Guidelines from the University of Toronto:
You may proceed to the SGS online admissions application: http://apply.sgs.utoronto.ca
For further assistance and submitting hard copy official transcripts (if you were sent a letter of offer) please contact:
Gaby Sparks, Graduate Assistant, Department of Art
100 St. George Street,
Sidney Smith Hall, Room 6037A
Toronto, ON M5S 3G3, Canada.